Terms and Conditions
4th International Sublobar Conference (ISC) Registration terms and conditions
Upon completion of the registration, a confirmation will be sent to the e-mail address that was provided. A separate payment confirmation will be sent to this e-mail address which will include an invoice and will show whether the payment has been received or still needs to be settled.
Registration fees are in Euros (€) for in-person participants and for online participants. Payments must be made in Euros; no other currency will be accepted.
Payment of the registration fee is to be made by credit card:
The registration payment platform is a secured site by Stripe. MasterCard, VISA and American Express are the only cards accepted. Please enter all relevant information on the registration form. Upon completion of the registration process, your credit card is charged immediately, and you will receive a receipt by e-mail. The credit card payment will be handled through MC’Com through Madinina Cox the representative of the Agency : MC’Com Agency – 7 rue Mottet de Gérando – 69001 Lyon – France. Please note that your monthly credit card statement will indicate payment made to the ‘4rd ISC – Paris France.
If payment is made for more than one person or by a company, please make sure that all names and invoice numbers are properly indicated.
Cancellations and revision of registration types from in-person to online participation and vice versa
In the event of cancellation or revision to another registration type, written notification must be sent by email to email@example.com on or before 30 September 2022. In case of a cancellation before September 30, 2022, refunds of 50% will be made within 90 days after receiving the cancellation.
The following policy will apply:
- Cancellation received on or before deadline: refund of 50% of the fee (including the applicable VAT) per participant.
- Revision of registration type received on or before deadline: no administrative fee will be charged if registration is revised from in-person to online or vice versa.
- Cancellation or revision of registration type received after the deadline: no refund will be made
Invitation letter for visa applications in-person participants
In-person participants may need a letter of invitation from the congress organisers in order to obtain a visa for entry into Japan. It is the sole responsibility of the participant to take care of any visa requirements.
Participants who require an entry visa must foresee sufficient time for the visa application procedure. Participants should contact the nearest local Embassy or Consulate of Japan to determine the appropriate timing and conditions of the visa application.
This procedure is intended to assist in-person participants who need to obtain a visa or permission to attend the 3rd International Sublobar Conference in Yamagata, Japan. It is not an official invitation covering fees and/or any other expenses or financial support from the congress.
Invitation letters request can be made by email to firstname.lastname@example.org after full payment of the registration has been received.
Each in-person registered participant will receive a name badge upon arrival. For organisational and security reasons, we request that all participants and industry partners wear their badges at all times during the congress activities.
Photographs and videos
Please be aware that pictures and videos are taken at ISC congresses. These may be published in ISC’s newsletters, promotional material, social media pages, ISC websites, or other publications. If you do not want to be photographed or filmed, please let the photographer know at the congress or let ISC Organizing Committee know by sending an e-mail to email@example.com.
List of participants
Full name and country of the registered participant will be published in the app and on the online platform and accessible only for registered participants.
General Data Protection Regulation
By registering to the 4th International Sublobar Conference, you agree that your personal data will be processed by ISC, for registration and handling purposes, and to send you information in connection to the 4th International Sublobar Conference.
Participants are entitled to revoke their consent to the specific data processing at any time by editing their mailing profiles through their personal profile function on the ISC website.
Please read the ISC privacy and data security policy before registering for the 4th International Sublobar Conference.
If the 4th International Sublobar Conference is faced with an event beyond its control and decides, at its sole discretion, that such event complicates or prevents its performance, 4th International Sublobar Conference and its agents shall be entitled, whether that event was foreseeable or not, to alter or cancel in full or in part the organised activities and/or any of its related elements (arrangements, timetables, planning of a scientific meeting, et cetera). Such events shall include wars, strikes, lockouts, riots and other civil disturbances, nature events such as earthquakes, floods and droughts, pandemics, virus outbreaks, and any other causes, including the deterioration of any existing events. If the 4th International Sublobar Conference, at its sole discretion, considers this feasible, it shall (partially or fully) repay prepaid registration fees for the 4th International Sublobar Conference. However, companies and or participants shall not be entitled to claim compensation for any direct or indirect damages that they may incur from any such alteration or cancellation of the 4th International Sublobar Conference.
4th International Sublobar Conference will take reasonable measures to protect the companies and participant’s interests, but shall not be liable for any loss or damage incurred by companies, participants or any third party caused by or in any way connected to the participation in the 4th International Sublobar Conference, unless such loss or damage is caused by the intent or the wilful negligence on the part of 4th International Sublobar Conference or its management personnel. Subject to Japanese law.
Insurance and liability
The organisers will not accept liability for individual medical, travel or personal insurance. It is highly recommended that all in-person participants carry proper health and travel insurance.